Process from the bike shop's perspective

1. A customer who is an employee of our client company comes to your store wanting to buy an employment bicycle and informs you that the administration is handled through Etufillari.
2. The customer has access to our web portal (myBIKE service), from which they can send an order confirmation to your email.
3. Now you have a confirmation in your email, giving you billing authorization for the bicycle purchase. It is important to check the following:
   • The confirmation is from info@etufillari.com.
   • The security code in the message matches the one provided by the customer. The security code is only shared between you and the bicycle buyer.
4. If everything is in order, you can now hand over the bicycle and send us the invoice.
5. Instructions for billing:
   • Etufillari / Interstealth Oy (Business ID 2093389-5)
   • E-invoice address: 003720933895
   • OVT number: 003720933895
   • Operator: Apix Messaging Oy (003723327487)
   • Payment term: 31 days net.

6. If you do not have e-invoicing available, you can send the invoice via email to our scanning service:

   003720933895@procountor.apix.fi

   Do not send the invoice to @etufillari.com or to Etufillari's postal address. The invoice should be sent as a PDF attachment to the email. Only one invoice should be included per email. If the email contains additional attachments, they will be added as attachments to the invoice. The maximum size for attachments is 2 MB. After sending, you will receive either an approval or rejection notification from the service within 15 minutes of sending.

7. Information required on the invoice: Employee's work email address, company, bicycle frame number, and estimated delivery date or the actual delivery date when the customer received the bicycle.

   The frame number and delivery date should be provided in the following format: Bicycle delivery date: xx.xx.xxxx Bicycle frame number: xxxxxxxxxx

   We do not process invoices unless the above information is included. The bicycle must be delivered/handed over to the user for the invoice to be processed.

8. If the customer pays part of the bicycle price themselves (e.g., for more expensive bicycles), the excess amount can be paid directly to the bike store. The bike store then invoices the remaining amount from Etufillari. In addition to the bicycle, the package may include a bicycle helmet and fixed accessories, as well as maintenance. You are free to agree on maintenance with the bicycle user (e.g., initial maintenance and seasonal maintenance). All these items should be included on one invoice.

   In addition to the bicycle, the package may include a bicycle helmet and fixed accessories, as well as initial maintenance. Initial maintenance can be up to 125,5€ (VAT 25.5%). All these items should be included on one invoice.

   Our company information:

   • bikeStore.ordering.a8.contact.name
   • Business ID
   • bikeStore.ordering.a8.contact.address
   Note! Please do not send invoices by post